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CITY OF WATERLOO COUNCIL MINUTES COUNCIL CHAMBER OF THE MUNICIPAL BUILDING – 136 N. MONROE STREET Thursday, November 1, 2007 1. CALL TO ORDER AND ROLL CALL. Mayor Thompson called the regular meeting of the City Council to order at approximately 7:00 p.m. Alderpersons present – Pieck, Perry, Van Holten, Hennessy, Forman and Kent. Springer was absent. Others present – Bill Dovi, Ron Griffin, Tama Griffin, Police Chief Tim Thomas, Amber Gerber of the Courier, Tammy Krueger of the Watertown Daily Times, Videographer Gerald Bauman, Fire Chief Vern Butzine, Wes Benisch and Clerk/Treasurer Hansen. 2. APPROVAL OF THE OCTOBER 18, 2007 REGULAR MEETING MINUTES. Motion: Moved by Van Holten, seconded by Kent to approve the October 18, 2007 meeting minutes as presented. Voice Vote: Motion passed. 3. CITIZEN INPUT. None. 4. MISCELLANEOUS BUSINESS AND COMMUNICATIONS. None. 5. COMMITTEES, COMMISSIONS, AND BOARDS RECOMMENDATIONS & REPORTS a. Finance, Insurance & Personnel Committee i. Resolution #2007-58 Directing The Creation Of A Segregated Fire Department Fund As Part Of The Municipal Budget. Directing The Clerk/Treasurer To Process All Municipal Invoices And Payroll Transactions. Directing The Drafting Of An Ordinance Clarifying The Municipal Role Of The Waterloo Fire Department. Discussion: Hansen at Forman’s request summarized the resolution. Hansen noted a typo. Fire Chief Vern Butzine stated that Attorney Stittleburg, whom has been working with the Fire Department on the issue, suggested supporting the changes. Butzine stated that he had talked with several officers and noted that there is still some discontent with the proposal. Hansen noted the EMS revenue would stay in the stand-alone account similar to the Cable TV segregated account. Butzine stressed the importance of keeping the EMS account funds for Fire Department purposes. The Mayor asked about the status of volunteer services for truck repair and volunteer services for the medical director. Butzine said that Doctor Schmidt was O.K. with the proposal. Ron Griffin said that he would be supportive if the money is kept with the Fire Department. Butzine thanked Schmidt and Griffin for their outstanding efforts. Forman stressed that at no time was it the intent of the Council to take over the Fire Department. Motion: Moved by Forman, seconded by Kent to approve Resolution #2007-58 as presented. Roll Call Vote: Ayes – Pieck, Perry, Van Holten, Hennessy, Forman and Kent. Noes – None with Springer absent. Motion carried. ii. Resolution #2007-59 Park Operations And Agreement. Discussion: Hansen described the resolution. Forman stated that he did not support automatically renewing the agreement. Kent asked what the committee intended for the future. Forman said funding was not available for a 2008 staff person and that time could be spent on a job description and funding options. In effect they would have two years to come up with a solution. Thompson said the Trustees typically have a two-year lead-time for planning. Kent asked if a recurring agreement for the Youth Sports Organization was on file in the Clerk/Treasurer’s office. Hansen stated that it was likely that they were not. Kent raised a concern that the City was granting a two-year agreement with little oversight and no provisions to enforce the provision of the agreement. He further stated that the Trustees had not met their obligation regarding recurring events. Kent said that he would like to see language that allows for enforcement of the agreement. He stressed the need for written agreements. Mayor Thompson stated that if the agreements were not on file, they should be asked for. Kent raised the issue of transparency. Perry asked if language of the type Kent was requesting could be put in place. Kent noted an existing section of rules approved in 2004 requiring the recurring agreements. Perry suggested having a receipt. Mayor Thompson asked if the Council was reinventing the wheel? Van Holten said that this was the first he had heard of the recurring agreement problem and that he wanted more details in writing. Vern Butzine spoke in support of the WFD Trustees. Van Holten stated that the Park Commission could be an oversight body. Pieck said the Parks Commission needed to take up the issue. Mayor raised a point of order, reminding the body of the issue before the Council. Perry rhetorically asked, how many groups receive a less than a two-year review, saying that typically annual reviews take place. Perry offered a friendly amendment to insert a language change to the motion, but Forman did not agree to the friendly amendment. Perry and Pieck suggested that the Parks Commission take up the role of legislative oversight. Kent highlighted the need for transparency. He stressed that the Trustees operated using too many informal agreements. Motion: Moved by Forman, seconded by Pieck to adopt the resolution #2007-59 containing the presented revised language as approved by the Finance Committee for a park management agreement with the Waterloo Fire Department Trustees. Roll Call Vote: Ayes – Pieck, Perry, Van Holten and Forman. Noes – Kent and Hennessy with Springer absent. Motion carried. b. Community Development Committee i. Ordinance #2007-21 Creating A Community Development Authority. Discussion: Kent summarized the process. Forman said the chairs of the Community Development Committee or the Plan Commission should not be considered for appointment to the Authority as they would hold too much power. Kent suggested Bill Dovi as a member of the Authority. Mayor Thompson stated that if approved, he would accept names for possible appointment in writing. Motion: Moved by Kent, seconded by Van Holten to adopt Ordinance #2007-21 creating a community development authority as presented. Roll Call Vote: Ayes – Pieck, Perry, Van Holten, Hennessy, Forman and Kent. Noes – None with Springer absent. Motion carried. ii. Resolution #2007-60 Approving Intergovernmental Agreement With Jefferson County For Membership In The Jefferson County Economic Development Consortium. Discussion: Kent said that given local economic development initiatives the renewal was a good idea. Motion: Moved by Kent, seconded by Van Holten to approve Resolution #2007-60 as presented. Roll Call Vote: Ayes – Pieck, Perry, Van Holten, Hennessy, Forman and Kent. Noes – None with Springer absent. Motion carried. 6. UNFINISHED BUSINESS a. Ordinance #2007-20 An Ordinance To Rezone 173 N. Monroe Street From C-1 General Commercial District To R-2 Single Family Residential District. Discussion: Kent and Thompson stated that the Clerk should have presented a document in ordinance format when the Council first took up this item, rather than requiring duplicate votes. Motion: Moved by Van Holten, seconded by Forman to adopt Ordinance #2007-20 as presented. Roll Call Vote: Ayes – Pieck, Van Holten, Hennessy and Forman. Noes – Perry and Kent with Springer absent. Motion carried. 7. NEW BUSINESS
Motion: Moved by Forman, seconded by Perry to grant the operator’s license for the period ending June 30, 2009 to Cynthia Stenberg, 1317 Oak Street, Waterloo. Roll Call Vote: Ayes – Pieck, Perry, Van Holten, Hennessy, Forman and Kent. Noes – None with Springer absent. Motion carried. Motion: Moved by Forman, seconded by Perry to grant the operator’s license for the period ending June 30, 2009 to Denise Kinney, 4660 Baxter Road, Cottage Grove. Roll Call Vote: Ayes – Pieck, Perry, Van Holten, Hennessy and Forman. Noes – None with Springer absent and Kent abstaining. Motion carried. b. Resolution #2007-61 Approval Of A Small Animal Control Contract With The Humane Society Of Jefferson County. Discussion: Hansen noted that the fee is $2 per capita. Motion: Moved by Van Holten, seconded by Perry to approve Resolution #2007-61 as presented. Roll Call Vote: Ayes – Pieck, Perry, Van Holten, Hennessy and Kent. Noes – Forman with Springer absent. Motion carried. c. Renewal Of Annual Sandwich Board Sign Permit In Public Right-Of-Way, Corner Of E. Madison Street & Jefferson Street - For The Jefferson Street Market. Discussion: Hansen noted that the renewal could not be granted administratively because the ordinance does not allow for commercial signs in the public right-of-way. Motion: Moved by Forman, seconded by Pieck to approve the renewal of an annual sandwich board sign permit in the public right-of-way at the corner of East Madison Street and Jefferson Street for the Jefferson Street Market. Roll Call Vote: Ayes – Pieck, Perry, Hennessy, Forman and Kent. Noes – None with Springer absent and Van Holten abstaining. Motion carried. 8. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS. # The Mayor asked that Community Development Authority appointment suggestions be forwarded to him. # Perry requested a signage discussion. # Pieck asked for a review of Park Commission for the first meeting in December. # Van Holten announced a Shared-Ride Taxi meeting for November 7. 9. ADJOURN. Motion: Moved by Van Holten, seconded by Pieck to adjourn. Motion passed unanimously. Time of adjournment was approximately 8:15 p.m.
Attest: Morton Hansen Clerk/Treasurer
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